How can I add my Outlook calendar to Kona?

Kona allows you to add events from your Outlook calendar into Kona!  You will also see the events on your My Kona calendar.  Kona will be updated on a periodic basis when the events in Outlook are updated.  This helps centralize all your calendar activity into one place – Kona!

When following these steps, you will either see “Publish > Publish this Calendar to the Internet” or “Publish > Publish to WebDAV Server.”  Follow the steps accordingly depending upon what option you see in Step #4.  Your organization’s IT department can determine which option is available to the members of the organization and what level of details can be shared. 

Mac users should follow the steps listed in the “Publish this Calendar to the Internet” process.

Note: If you change your external calendar password, you will need to remove and then re-add the feed in to Kona.  If you run into any issues when trying to remove and re-add your feed, click here for troubleshooting help: http://support.kona.com/entries/58788186-How-do-I-remove-and-then-re-add-the-Outlook-calendar-feed-to-Kona-Errors-when-trying-to-re-add-

To add your Outlook calendar to Kona using the WebDAV option:

  1. Open Outlook.
  2. Click on “Calendar” from the left sidebar.
  3. Right-click on the calendar name on the left sidebar that you want to share.
  4. From the shortcut menu, point to “Share” and then click “Publish to WebDAV Server.”
  5. In the Location box, type https://www.kona.com/icsdav
  6. Next to Time Span, select the number of days for which you’d like to be able to see your calendar in Kona.  Note: The sync will continue indefinitely, until you remove it.  This option is to determine what events you will see in Kona, such as the next 3 months on a rolling basis.
  7. Next to Detail, choose the amount of detail to share.  Note: You may want to click “Advanced” to show Private event details in Kona as well.
  8. In “Advanced”, you can also determine how often your calendar is synced to Kona. 
  9. Click “OK.”
  10. Enter in your Kona credentials.
  11. After processing time, your Outlook calendar will now appear in your Just For Me and My Kona calendars.

To add your Outlook calendar to Kona using the “Publish this Calendar to the Internet” option:

  1. Open Outlook. (Note: Mac users will need to follow this process in Web Outlook.)
  2. Click on “Calendar” from the left sidebar.
  3. Right-click on the calendar name on the left sidebar that you want to share.
  4. From the shortcut menu, point to “Share” and then click “Publish this Calendar to the Internet”
  5. Next to Publishing Details, choose the amount of detail to share. 
  6. Next to Publish my calendar, select the number of days for which you’d like to be able to see your calendar in Kona.  Note: The sync will continue indefinitely, until you remove it.  This option is to determine what events you will see in Kona, such as the next 3 months on a rolling basis.
  7. Under “Access Level,” we strongly recommend choosing “Restricted” so that only those people and tools you explicitly share the link with can access your calendar.
  8. Click “Start Publishing.”
  9. You will now see two calendar links appear.  Copy the link entitled “Link for subscribing to this calendar.”
  10. Open Kona.
  11. Open the space you wish to put this link into.  We recommend using the Just For Me space for this purpose as the events would only be shown to you and on your My Kona calendar.
  12. Click on the Events tab.
  13. Click on the “Calendars” menu under the green plus sign.
  14. Choose “Add calendar.”
  15. Paste the URL you copied from Outlook into the “Add iCal URL” field. 
  16. Click the “Add” button.  After processing time, your Outlook calendar will now appear in your space and My Kona calendars.  Kona will refresh your events Hourly.
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21 Comments

  • 0
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    Chris Dixon

    It tells me the URL is invalid.

  • 0
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    Christine Boermeester

    Hi Chris,

    I'm going to open a support ticket for you so we can investigate this further.

    Thanks,

    Christine

  • 0
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    Andy Christenson

    I get the same error.  Any recommendations?

  • 0
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    Andy Christenson

    figured it out...didn't have “Anyone can subscribe to this calendar” set correctly.

     

  • 0
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    Christine Boermeester

    Thanks for providing your solution!  It may help others experiencing this.

  • 0
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    Sara Larsen

    I have outlook 2010 for mac. 

    I dont have the meny you are showing in the pictures. 

    Need some help to be able to use Kona for everything. 

  • 0
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    Christine Boermeester

    Hi Sara,

    You are correct that these instructions are for Outlook on PC.  You may be able to get some of these options on Web Outlook for Mac.  However, we are working on an easier Outlook into Kona integration for our next release, that our Mac users have been able to enable easily through Web Outlook.  I would recommend waiting for that release, which is currently scheduled for Jan. 14th.  (Dates and features can change of course, but it looks good for that date right now.)

    Thanks,

    Christine

  • 0
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    Travis M. Drouin

    I use Outlook 2007, SP3, and our office utilized Exchange (not sure what version.)  I'd like to publish my calendar to Kona, but I get the following error message when I attempt to execute the instructions above:  "The upload of "Calendar" failed.  There was a problem uploading the file to the server."    

    Please let me know what I can do to rectify this situation.  

  • 0
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    Christine Boermeester

    Hi Travis,

    I will open a support case with you so we can troubleshoot this issue.

    Christine

  • 0
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    Kathryn Cox

    Also receiving failed message.

  • 0
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    Christine Boermeester

    Hi Kathryn,

    I will open a support case with you so we can troubleshoot this issue.

    Christine

  • 0
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    Christine Boermeester

    If anyone else runs into the issue above, the solution is to add an "s" to the location so that it reads "https://www.kona.com/icsdav" (without the quotes).

  • 0
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    Sara Larsen

    Christine:

     

    "Hi Sara,

    However, we are working on an easier Outlook into Kona integration for our next release, that our Mac users have been able to enable easily through Web Outlook.  I would recommend waiting for that release, which is currently scheduled for Jan. 14th.  

    (Dates and features can change of course, but it looks good for that date right now.)

    Thanks,

    Christine"

     

    Still waiting for this, what is status? 

  • 0
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    Samantha Lippett

    Hi,

    I have set this up and it works really well. I can clearly see all of my Outllook calendar appointments in the My Kona calendar view. Is there the option to send things the other way? E.g. Create an Event in Kona and push it to Outlook?

    Thanks,

    Sam

  • 0
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    Christine Boermeester

    Hi Sara,

    The methods described in this article explain the new integration that I was referring to.  It is now available.  If you need the "Publish this Calendar to the Internet" option enabled to be able to use this on Mac, I would recommend contacting Deltek IT.

    Christine

  • 0
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    Christine Boermeester

    Hi Sam,

    You definitely can put Kona into Outlook too, or instead.  Here is an article on how to put your Kona events into Outlook 2010:  http://support.kona.com/entries/21876656-How-do-I-add-my-Kona-events-to-my-Outlook-2010-calendar-.  

    Christine

  • 0
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    Aaron Balbieran

    Hi Christine,

    Just want to share the workaround Sara Larsen and I tried as we figure out adding her Outlook Calendar to Kona. She has a Mac so we logged in to her Web Outlook. From the steps mentioned above "*To add your Outlook calendar to Kona using the “Publish this Calendar to the Internet” option", *we tried it but got no luck after a couple of attempts. 

    Until we tweaked some steps on Step # 15, instead of pasting the url that we copied from the link entitled “Link for subscribing to this calendar”, she entered the url manually and made them all in lower-case like this:

    https://mail.deltek.com/owa/calender/username@deltek.com/calendar/calendar.ics

    That seemed to have worked for her! :) We just thought we share the workaround here that may help other users too. Thanks!

    -aaron from ITSD

  • 0
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    Buzz Toth

    Christine, 

    This isn't working for me.  I try to add the .ics link into the CRM for "just for me" and I get a spinning icon in the "add" button, but after a minute the spinning icon goes away and the same popup remains with nothing adding to my calendar.  I tried this on both Chrome and IE9 with no luck.

    Ray

  • 0
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    Iris Lavarias

    Hi Ray,

    I will open a support ticket for you, so we can troubleshoot this issue.

    Thanks,

    Iris

  • 0
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    Elma Vazquez

    I love this! Worked like a charm for me :)

  • 0
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    Iris Lavarias

    Thanks for your feedback, Elma!  We are pleased to hear that you love this feature.

    Regards,

    Iris

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