Deltek Collaboration allows you to add events from your Outlook calendar into Deltek Collaboration! You will also see the events on your Home page calendar. Deltek Collaboration will be updated on a periodic basis when the events in Outlook are updated. This helps centralize all your calendar activity into one place – Deltek Collaboration!
When following these steps, you will either see “Publish > Publish this Calendar to the Internet” or “Publish > Publish to WebDAV Server.” Follow the steps accordingly depending upon what option you see in Step #4. Your organization’s IT department can determine which option is available to the members of the organization and what level of details can be shared.
Mac users should follow the steps listed in the “Publish this Calendar to the Internet” process.
Note: If you change your external calendar password, you will need to remove and then re-add the feed in to Deltek Collaboration. If you run into any issues when trying to remove and re-add your feed, click here for troubleshooting help: http://support.kona.com/entries/58788186-How-do-I-remove-and-then-re-add-the-Outlook-calendar-feed-to-Kona-Errors-when-trying-to-re-add-.
To add your Outlook calendar to Deltek Collaboration using the WebDAV option:
- Open Outlook.
- Click on “Calendar” from the left sidebar.
- Right-click on the calendar name on the left sidebar that you want to share.
- From the shortcut menu, point to “Share” and then click “Publish to WebDAV Server.”
- In the Location box, type https://www.kona.com/icsdav
- Next to Time Span, select the number of days for which you’d like to be able to see your calendar in Deltek Collaboration. Note: The sync will continue indefinitely, until you remove it. This option is to determine what events you will see in Deltek Collaboration, such as the next 3 months on a rolling basis.
- Next to Detail, choose the amount of detail to share. Note: You may want to click “Advanced” to show Private event details in Deltek Collaboration as well.
- In “Advanced”, you can also determine how often your calendar is synced to Deltek Collaboration.
- Click “OK.”
- Enter in your Deltek Collaboration credentials.
- After processing time, your Outlook calendar will now appear in your Just For Me and your Home page calendars.
To add your Outlook calendar to Deltek Collaboration using the “Publish this Calendar to the Internet” option:
- Open Outlook. (Note: Mac users will need to follow this process in Web Outlook.)
- Click on “Calendar” from the left sidebar.
- Right-click on the calendar name on the left sidebar that you want to share.
- From the shortcut menu, point to “Share” and then click “Publish this Calendar to the Internet”
- Next to Publishing Details, choose the amount of detail to share.
- Next to Publish my calendar, select the number of days for which you’d like to be able to see your calendar in Deltek Collaboration. Note: The sync will continue indefinitely, until you remove it. This option is to determine what events you will see in Deltek Collaboration, such as the next 3 months on a rolling basis.
- Under “Access Level,” we strongly recommend choosing “Restricted” so that only those people and tools you explicitly share the link with can access your calendar.
- Click “Start Publishing.”
- You will now see two calendar links appear. Copy the link entitled “Link for subscribing to this calendar.”
- Open Deltek Collaboration.
- Open the space you wish to put this link into. We recommend using the Just For Me space for this purpose as the events would only be shown to you and on your Home page calendar.
- Click on the Events tab.
- Click on the “Calendars” menu under the green plus sign.
- Choose “Add calendar.”
- Paste the URL you copied from Outlook into the “Add iCal URL” field.
- Click the “Add” button. After processing time, your Outlook calendar will now appear in your space and Home page calendars. Deltek Collaboration will refresh your events Hourly.
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