How do I preview documents without downloading them?

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Christine Boermeester
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You can enable the Google Doc Viewer for use in previewing documents in Kona without needing to download them. To enable this feature, click on your picture in the upper right of Kona and then choose “My Profile” from the drop-down menu. Then click into the “Settings” tab. Click the box next to “Enable Google Doc Viewer” to enable this feature. Click the “Save” button in the bottom right of the profile window. You will now see a “View” link next to documents in Kona. Click that link to view the document in Kona without needing to download it.

Additionally, when you open a document from the Documents tab, the main area of the activity will default to a preview of the document [file type icon]. If you have the Google Doc Viewer enabled, you will see a detailed preview of the Google Document. Click Comments in the bottom of the activity dialog to toggle back and forth between the preview and comments. In addition to viewing a preview of the document, you can also download it locally and/or upload a new revision. To open a Google Doc to make edits, click the dropdown arrow at the top of the activity dialog and select “Open in Google;” the document will open in a new browser.

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6 Comments

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  • 0
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    Ashly Graham

    Where is the "dropdown arrow at the top of the activity dialog"

  • 0
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    Iris Lavarias

    Hi Ashly,

    Please see the attached screen capture.

    Thanks,

    Iris

  • 0
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    Stephanie Rogers

    Is there any way to preview a photo without downloading it?

  • 0
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    Iris Lavarias

    Hi Stephanie,

    Thanks for your question.  If the picture is uploaded in a conversation or activity, you can just click on it to open the preview window.  Another option is to click on the drop-down on the picture and select View.  

    I hope this helps!

    Regards,

    Iris 

  • 0
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    Stephanie Rogers

    Thanks.  I had added them to the file section so view would be the option.  Also, if you do upload photos to a conversation, what is the maximum number of photos?

  • 0
    Avatar
    Iris Lavarias

    Hi Stephanie,

    There is no maximum number of photos that can be uploaded to a conversation, as long as these are within your storage capacity. You can upload files in your personal spaces (i.e. in your personal account) up to 5 GB, while those in corporate spaces will count toward the capacity for the organization.

    Thanks,

    iris

     

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