A document can be shared multiple times within a space on a task, event, or conversation. When you are on the Documents tab, you can determine how the document got in to Kona and what permissions it has inherited from that item. For example, if you don’t have rights to delete the task, you won’t have rights to delete the document that was shared on that task. You can find that link and find out who has the rights by looking at the document references. To determine the document references, go to the Documents tab and click on the document to open it in a popup window. On the left side of the popup window, click the paperclip icon to open the Document Information. You will see a “Referenced in” section listing all the places the document was shared or it will show "0" if it was directly uploaded to the Documents tab.
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