How can I organize my files and links into folders?

You can group files and links into folders to help you stay organized and find the things you need quickly.  From the Files tab within a space, open the left navigation pane by selecting the (>) directly next to the filtering options.  Note: Only space owners can create, delete, rename, and reorder folders.  Space members can add items to the folders to help maintain organization within the space.

To create a new folder: Click “Add Folder”.  You will have the opportunity to name your folder.  You can create as many file folders as you’d like and everyone in the space will see them and have the ability to move files and links they have access to.

To move files into a folder: Drag and drop!  Left-click on the file/link name from the file section on the right and hold the click as you move the mouse to the folder name.  The folder name will highlight to indicate where the file/link will go.  Release the click and the file/link will be in the new folder.  Repeat the process for all files/links you want to move into folders. You can also add files to a folder from within the file. Open up the file and select “Not filed” at the top, in the details pane. You can select from the available folders in the space.

To view files in a folder: Click on the folder name on the left side.  This will pull up a list of only the files/links that are part of that folder.  Adding a file from inside the folder will automatically add the file/link/Google Doc you are adding into the folder.

To delete a folder: From the space’s Files tab, select the (>) symbol to the left of the filtering options to open the folder navigation pane.  Locate the folder you would like to delete and mouse over the file count in the right corner.  An arrow will appear to the right of the folder count.  Click the arrow to open a drop-down menu and select Delete. 

To rename a folder: From the space’s Files tab, select the (>) symbol to the left of the filtering options to open the folder navigation pane.  Locate the folder you would like to rename and mouse over the file count in the right corner.  An arrow will appear to the right of the folder count.  Click the arrow to open a drop-down menu and select Rename.

To reorder file folders: On the Files tab, the folders can be re-ordered from the middle pane where all the files are listed.  Under the + sign to add a new file, make sure the sort is set to “None.”  Then choose “All” from the All/Favorites/My Files/Images/Other/Links views so you can get a full list of all your folders.  From the list of folders on the left side, choose “All files.”  At this point, you can drag and drop the folders (as shown highlighted in yellow) in the middle section into the order you want.  

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1 Comments

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    Colleen Ehlers

    I am a space owner and there is no "add folder" button on my document options. 

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